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01-08-2001 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES,NEW MEXICO 5 January 8, 2001 6 The January 8, 2001, Thomas Branigan Memorial Library Advisory Board meeting 7 was called to order at 4 00 p.m. Roll call was answered by Janie Matson, Dorris 8 Hamilton, Roy Fister, Mel Nichols and Melody Burns. Also present were Interum Library 9 Director Verla Peterson, Technical Services Coordinator Lon Grumet, and Admirustrative 10 Secretary Eva Anaya. 11 Absent- Steve Givens. 12 APPROVAL OF December 4, 2000, MINUTES 13 After reviewing the December 4, 2000, minutes, Ms. Matson noted that Dorris 14 Hamilton's name was misspelled on page two, line 13 Mr Nichols moved that the 15 minutes be approved as corrected. Mr Fister seconded the motion and the minutes were 16 approved as corrected. 17 COMMITTEE REPORTS 18 1) Friends of the TBML 19 Ms. Melody Burns reported the Friends collected over $1,000 from the basket 20 raffles. Ms. Peterson informed the Advisory Board the Friends approved a donation of 21 $500 for a new stage, curtains, and puppets for the children's department puppet shows. 22 This equipment will replace the worn out and outdated stage which is currently in use. 23 The new stage is portable and can be transported to schools in order to support library 1 outreach by Sandy Vanlandingham, Children's Librarian. The Writers Without Borders 2 group will host the Author Series this spring and the Bramgan Library will be 3 cosponsoring the event. Due to Ms. Peterson's departure, she recommended that 4 someone else coordinate this program in the spring. Writers Without Borders will be s scheduling the writers, initiating the publicity, and hosting the actual program. The 6 Friends agreed to underwrite the speaker honoraria. The library will provide space for the 7 programs and printing cost for the series brochure. 8 LIBRARY DIRECTOR'S REPORT 9 Ms. Peterson distributed her monthly report to the Board Members, including the 10 monthly statistics. Verla confirmed that her last day will be on January 31, 2001 Her 11 new assignment will be Dean of Library Services at City University in Renton, 12 Washington. Ms. Peterson has recommended Lon Grumet for the Acting Director's 13 position, and Louis Roman and Jim Ericson have concurred. Ms. Grumet received her 14 MLS in 1978 and has been a librarian since that time, with experience in a variety of 15 libraries. Ms. Grumet has worked closely with Ms. Peterson in the last few months in 16 addition to serving as de facto Library Director at Sunland Park until a Director was lured. 17 Ms. Grumet is faced with the difficult challenge of covering three positions. Ms. Grumet 18 feels that this issue needs to be addressed as soon as possible. Ms. Peterson stated she has 19 had to withdraw from participation in several community-oriented activities, since running 20 the day-to-day operations requires substantial time. This situation will continue with one 21 less librarian on staff. One of the activities she has had to suspend is grantwnting; at least 22 three grant applications had previously been generated each year In her first two years, 23 the library received approximately $60,000 from grants she had written. Library i involvement with other activities such as Literacy Volunteers of America and Border 2 Book Festival have also had to be scaled back. Under the previous director, the library 3 was a vibrant organization heavily involved in the community A slide backwards is 4 inevitable unless a trained professional is appointed. Mr Nichols suggested the members 5 of the Library Board communicate with the members of the City Council to express their 6 concern over the reorganization. He also suggested that Ms. Peterson prepare a 7 presentation to the City Manager and convey her concerns regarding the need for a full- s time Library Director and full-time Assistant Director Ms. Hamilton recommended that 9 these concerns should be mentioned at one of the Council meetings to make the City 10 Manager and the public aware of this matter Mr Fister moved to form a committee of 11 two Board Members to compose a memo expressing their concerns regarding the position 12 of Library Director and Assistant Library Director and present it to the City Council. The 13 motion was seconded by Mr Nichols and the motion was approved. 14 UNFINISHED BUSINESS 15 a. Recommendations to fill Board Vacancies 16 Ms. Peterson related to the Board that Ms. Hamilton advised her that Councilor 17 Haltom is proposing Irene Aguilar to fill that slot. He also has a possible successor for the is vacancy created by Mr Nichols. 19 b. Branigan Estate 20 1. Ponding Area on Valley Drive 21 City Land Manager Christine Ochs informed the board, via e-mail, that this area is 22 still an integral part of the City's storm water system and there is no foreseeable end to its 23 use as a pond. � W 1 2 2. Quiet Title Suit 3 Ms. Peterson informed the Board that things are proceeding well and it is believed that 4 Habitat for Humanity is still interested in purchasing the land. She noted that the Ortegas have 5 also expressed interest in making an offer should Habitat no longer want it. 6 3. Other Branigan land issues 7 Ms. Matson commented that Councilor Trowbridge had expressed interest in converting 8 the Bramgan parcel used by the Model Airplane Club into a City Park. However,the Board is still 9 insistent that the Bramgan land be used to benefit the library, as expressed in the Bramgan will. At 10 a recent meeting, Councilor Mattiace suggested that the members of the Model Airplane Club buy 11 the land from the Bramgan Estate and return it to the City for use as a park. This issue may come 12 up in the future. 13 4. Out-of-state library cards 14 During the Council's discussion of this proposal, Mr Trowbridge recommended 15 obtaining a reciprocal agreement with El Paso Public Libraries rather than establishing a 16 fee for out-of-state cards. The dilemma is that Texas has never had state aid to libraries, 17 and El Paso currently charges a non-resident fee El Paso Public Libraries Director Carol 18 Brey is currently working on getting state aid to libraries approved for Texas, at which 19 time, she feels she could get the fee for the El Paso Public Library dropped and put into 20 effect a reciprocal agreement between the two libraries. At tins time, Ms. Peterson's 21 recommendation is to wait until a result is evident from the Texas Legislative Session. 22 ADJOURNMENT 23 Mel Nichols moved and Roy Fister seconded that the Library Board meeting 24 adjourn at 5 00 p in. 1 The neat Branigan Library Advisory Board meeting is set for January 29, 2 2001, at 2:00 p.m. in the Board Room. 3 4 `r 1 The neat Branigan Library Advisory Board meeting is set for January 29, 2 2001, at 2:00 p.m. in the Board Room. 3 4