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01-29-2001 ` covetlarctow AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY,January 29,2001 Notice is hereby given that there will be a Thomas Bram pri Memorial Library Advisory Board Meeting on Monday,January 29,2001,at 2:00 p.m. in the Library Board Room. The agenda is as follows: 1. Call to Order 2. Review of January 8, 2001 Minutes 3. Officer Reports 4. Committee Reports a. Friends of TBML-Melody Bums 5. Library Director's Report L 6. Unfinished Business a. Recommendations to fill Board Vacancy b. Memo to City Council 7. New Business 8. Announcements 9. Public Participation 10. Adjournment The next scheduled meeting is Monday, February 26, 2001, at 2:00 p.m., in the Library Board Room. PUBLJC is MUM The Thoma Branigan Memorial Library ofthe City of Lar Cma atll make every effort to provide mmonabk accommodations fw peapk xwh Tesabddia**o airh m wind o paNk mnNag. Pkwe notify the Library at kat 24 Man before the meeting 0 tekphone number 52940M or 7TYJ26400a 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES, NEW MEXICO 5 January 29, 2001 6 The January 29, 2001, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 4.00 p.m. Roll call was answered by Janie Matson, Dorris 8 Hamilton, Roy Fister, Steven Givens, Melody Burns and Paul Comeau. Also present were 9 Interim Library Director Verla Peterson, Technical Services Coordinator Lon Grumet, 10 and Administrative Secretary Eva Anaya. 11 APPROVAL OF January 8, 2001,MINUTES 12 The following corrections or changes were made to the minutes of January 8, 13 2001 On page 1, line 12, and on page 4, line 6, Melody Burns was corrected to read 14 Janie Matson. On page 3, line 16, Councilor Trowbridge was corrected to read Councilor 15 Haltom. On page 4, lines 15 and 16, state aide was corrected to state aid. Also, Lon 16 Grumet, Technical Services Director was added to the list of attendees. The minutes of 17 January 8, 2001, were approved as corrected. 18 OFFICER REPORTS Nothing to report. 19 COMMITTEE REPORTS 20 Friends of the TBML 21 Ms. Burns reported that the last Board meeting of the Friends was a wrap up for 22 the year, and they are now in the process of electing new officers. The new president for 23 the Friends Group will be Juanita Stovall. Over$35,000 00 was raised by the Friends with 1 $17,128 87 raised from 11 book sales, 2 raffles, and also the book sale shelves in the 2 Reference area. Approximately $20,000 00 was spent on books and activities for the 3 Library The Friends of the Library's annual meeting was held on January 25, 2001, and 4 was a huge success with 95 guests attending. Ms. Burns also distributed the new Friends' 5 brochure and book sale information. 6 LIBRARY DIRECTOR'S REPORT 7 Ms. Peterson distributed her monthly report to the Board Members, including the 8 monthly statistics. Ms. Peterson notified the Board Members that she and Ms. Grumet 9 have worked closely this month, and Ms. Grumet has attended several meetings and has 10 spent time going through department files in order to be apprised of the different issues 11 pending. Ms. Peterson stated that due to her illness, Ms. Grumet had to unexpectedly act 12 as director for one week. Mr Lou Roman informed Ms. Peterson that Ms. Grumet did an 13 excellent job with her presentation before the City Council. Ms. Peterson feels very 14 confident that Ms. Grumet will do a great job as Interum Library Director Board 15 Members were invited to attend Verla's farewell party on January 30, 2001 16 UNFINISHED BUSINESS 17 Recommendations to fill Board Vacancies 18 Dr Paul Comeau was appointed by Councilor John F Haltom to fill the vacancy 19 created by Mr Mel Nichols. Ms. Peterson presented Dr Paul Comeau to the Members of 20 the Board. Dr Comeau was in the Service for 30 years and taught French and Latin for 21 14 years at NMSU Ms. Peterson feels that Dr Comeau will be an excellent addition to 22 the Board. Ms. Matson requested information regarding Ms. Irene Aguilar who has been 23 recommended to fill the vacancy with the Library Board. Ms. Peterson informed the I Board that Ms. Aguilar is the former Director of Senior Programs with the City of Las 2 Cruces. After much discussion, it was decided that Dorris Hamilton will contact Ms. 3 Aguilar inquiring her interest in becoming a Board Member 4 Memo to City Council 5 The Memo written by Ms. Burns and Ms. Matson to the Councilors was 6 presented to the Board Members. Ms. Matson asked Board Members if they had received 7 any feedback from the Councilors. It was decided the Councilors had most likely not had 8 time to comment as yet. 9 Quiet Title Suit 10 All the known interested parties have been contacted with no objections having 11 been received. The next step will be to publish a notice in the local newspaper to contact 12 all possible interested parties. Ms. Grumet will contact Ms. Driggers in 5 to 6 weeks for a 13 progress report. 14 Comprehensive Plan 15 Ms. Peterson met with Ingrid Biel to discuss the Comprehensive Plan, which has 16 now been completed. The Library has received copies of the completed Comprehensive 17 Plan and will be distributed to the City Council, County Commission, and Board 18 Members. Ms. Grumet and Mr Lou Roman will present the Comprehensive Plan before 19 the City Council with Ms. Biel present to answer any questions. 20 NEW BUSINESS 21 Ms. Peterson was asked how many positions are still vacant within the Library 22 She informed the members that the position for a part-time Media Tech is still vacant, and I an emergency hire may have to be initiated to cover for Ms. Debbie McWilliams, Youth 2 Services Librarian, who is out for medical reasons. 3 ANNOUNCEMENTS Nothing to report. 4 PUBLIC PARTICIPATION None to report. 5 ADJOURNMENT 6 The meeting adjourned at 3.00 p.m. Monday, January 29, 2001 7 The neat Branigan Library Advisory Board meeting is set for February 26, 8 2001, at 2:00 p.m. in the Board Room. 9 1 an emergency hire may have to be initiated to cover for Ms. Debbie McWilliams, Youth 2 Services Librarian,who is out for medical reasons. 3 ANNOUNCEMENTS Nothing to report. 4 PUBLIC PARTICIPATION None to report. s ADJOURNMENT 6 The meeting adjourned at 3:00 p.m. Monday, January 29, 2001. 7 The next Branigan Library Advisory Board meeting is set for February 26, 8 2001, at 2:00 p.m. in the Board Room. 9 T Lr