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04-22-2002 `r 0 4 Qo�T QCT 1Q5 QQQgow AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, April 22, 2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday, April 22, 2002, at 2:00 p.m. in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of February 25, 2002, minutes 3. Officer Reports 4. Committee Report 6 a. Friends of TBML 5, Library Director's Report 6. Unfinished Business a. Branigan Estate 7. New Business a. Historical Plaque - 8. Announcements 9. Public Participation 10. Adjournment * The next scheduled meeting is Monday, May 27, 2002, at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528.4008. AN EQUAL OPPORTUNrrY EMPLOYER Phone 505/541-200 P.O.Box 20000 LAS CRUCES,NEW MEXICO 89004-9002 1 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES,NEW MEXICO 5 April 22,2002 6 The April 22, 2002, Thomas Branagan Memorial Library Advisory Board meeting 7 was called to order at 2.06 p.m. Roll call was answered by- Janie Matson, Doms 8 Hamilton, Roy Fister, and Steven Givens. Also present was Library Administrator Lori 9 Grumet. 10 APPROVAL OF FEBRUARY 25, 2002,MINUTES 11 The minutes of February 25, 2002, were approved as presented. 12 OFFICER REPORTS Nothing to Report. 13 COMMITTEE REPORTS 14 Friends of the TBML 15 The Friends of the Thomas Branigan Library discussed the difficulty they are 16 undergoing with ticket sales for the Author Awards Luncheon. The Friends is in the 17 process of rescheduling this function to the Fall of 2003 instead of early Spring when so 18 many other functions are taking place. The Bookstore proposal is going before the 19 Council on May 6, 2002. The members of the Library Advisory Board were invited to 20 attend the Council Session to support the Friends. Ms. Grumet gave a presentation before 21 the Council supporting the Friends' bookstore, which went very well. An example 22 presented to the Council was the Birmingham, Alabama bookstore that raised $13,000 in 23 the first nine months. Birmingham is comparable to Las Cruces economically and in I population. Arlene Dohr and her staff are very aggressive and very successful with their 2 book sales and are expected to do very well with the bookstore. 3 LIBRARY DIRECTOR'S REPORT 4 The New Mexico Library Association Conference was held in Las Cruces last s week. This was a very successful conference and those in attendance were very pleased 6 with the Key Note, Nadine Strossen. Ms. Grumet informed the Board that the two 7 sessions she attended were very well done. The Youth Librarian Luncheon was excellent. 8 Vaunda Williams, Librarian from Rio Rancho, shared parts of her book and spoke of the 9 year she spent on the Newberry Committee. Denise Chavez was present at the Awards 10 Banquet and spoke about Ms. Caffey and her early recollections of the Bramgan Library 11 Interviews are underway for the positions currently open at the Library Mr Mark 12 Pendleton, who applied in-house for the Outreach Librarian position, was awarded the 13 position. There is now an opening for a Senior Reference Librarian. There is still an 14 opening for a Reference Libranan/Training Coordinator to replace Ms. Rhonda Jackson. is Very good prospects have been received for the Cataloger position and interviews will start 16 this week. Interviews for two Library Clerks will also be started this week. 17 The Non-Fiction books are being re-shelved to read left to right instead of right to 18 left within the layout of the building. Volunteers are helping the Library Staff with this 19 project and it may take a couple of weeks before the project is completed. The Biography 24 section has already been shifted and is working quite well. Plans are in the process for 21 closing the Media Department for one or tvvo weeks in June. The reason for this is to 22 replace a couple of large pieces of built-in-furniture that are not very useful and take up too 23 much space. Nancy Harmeson, Elise Vidal, Xavier Paz and Pedro Herrera will be taking I down the cabinetry and rearranging the department to make it more efficient. At the same 2 tune, Elise and her assistant Shaunna Foster, will inventory the Media collection. Elise will 3 be working on the publicity to advise patrons of the Media Department closure. 4 The next 51 chairs have been sent to Corrections Industries for reupholstering and 5 staining. 6 Rima DeFord, Systems Services Librarian, has submitted her resignation effective 7 May 15, 2002. Jackie Fisher has the technical training necessary to keep the machinery 8 working but will not be doing anything innovative to the system during the summer 9 Rima's departure will be a great loss for the Library 10 No National Library Week activities were held due to staff shortage, and Ms. 11 Grumet and Mr Pendleton being very busy with the NMLA Conference. Next year the 12 Conference will not coincide with National Library Week, and hopefully, Library Staff will 13 be back to normal levels. 14 Mr Fister inquired as to what the Library is doing to fill Mark Pendleton's position. 15 Ms. Grumet informed him that a request to advertise has been filed with Human Resources. 16 This position will be advertised in-house first, if no applicants are hired in-house, then the 17 position will be open to the public. Mr Fister asked how many people make up the 18 Reference Department. He was told that the department is made up of the Senior 19 Reference Librarian, Reference Librarian, Reference Librarian/Training Coordinator, 20 Reference Assistant, Interlibrary Loan Clerk, and a Serials Clerk. At this time, the Senior 21 Reference Librarian, Reference Libranan/Tr?ining Coordinator, and Serials Clerk positions 22 are vacant. The Youth Librarian and Reference Librarian/Training Coordinator positions I will be advertised in the May issue of American Libraries. No action to fill these positions 2 will be taken until results from this advertisement are received. 3 UNFINISHED BUSINESS 4 Ms. Matson requested information regarding the latest appraisal of the Branigan 5 Estate Land. Ms. Grumet advised her that Ms. Ochs has not been in touch with her Ms. 6 Ochs had previously advised the Board to liquidate all the remaining vacant Branagan 7 Estate Land. The Airplane Club land was discussed and tabled until further notice. 8 NEW BUSINESS 9 The Ilistoncal Society bought a Don Juan de Onate plaque, which was exhibited at 10 the meeting, and donated it to the Spanish Chamber of Commerce. Due to various 11 problems, it was misplaced and it took two years to locate the plaque. Mr Miles located 12 the plaque and donated it to the Branigan Library hoping it could be displayed properly 13 Suggestions were made for displaying the Onate plaque and also the Alice Branigan, Susan 14 McGoffin, and Roy Nakayama plaques, which are found throughout Library property 15 Mr Fister feels the plaques should be displayed in a unified area, where people will be 16 attracted to that area. He believes that if the plaques are scattered throughout the lawn 17 they may be ignored. They should be in a place that could serve as a center of historical 18 interest. Ms. Grumet suggested improving the entrance area where the bike racks are 19 located. Seating could be placed in this area and some appropriate landscaping could be 20 added. With the improvements accomplished, the plaques could be placed on the wall, at 21 eye level, where patrons could notice them as they enter the Library The Board motioned 22 and approved to have Ms. Grumet continue with plans to establish a suitable area to 23 display the plaques. 1 2 ANNOUNCEMENTS 3 Due to the Memorial Day holiday on May 27`x, the meeting scheduled for Monday, 4 May 27, 2002, was reset to Monday, May 20, 2002 5 Ms. Matson reminded the Board members that they had planned to present an 6 abbreviated version of Ms. Grumet's GO Bond slide show to selected organizations in 7 town. This project is to help pass the GO Bond, which will be on the Agenda for the next s election. The Board members will consider which groups they can contact for their 9 presentation. 10 PUBLIC PARTICIPATION Nothing to report 11 ADJOURNMENT 12 With no further discussion, the meeting adjourned at 2 45 p.m. The next Bramgan 13 Library Advisory Board meeting is set for May 20, 2002, at 2.00 p.m. 14 15 16 17